OfficeLuv's Administrative Assistants / Receptionists are personable, outgoing and well-rounded individuals who are comfortable being "The Face of the Company". They are excited to learn the ins and outs of our client's business and are confident in representing them in front of their guests. Our Administrative Assistants / Receptionists are always down to learn new aspects of the business and are not afraid to get their hands dirty, assisting with various department's needs and providing facilities support as-needed. This opportunity is a fun and exciting way to learn and grow in your career while having fun and loving what you do.
ABOUT YOU:
- You have an engaging, open, and helpful personality
- You have strong attention to detail, love organization and are results driven
- You strive to be the unsung hero of the office, making sure everything is in its place at all times without supervision
- You're personable and professional! You know how to engage in friendly conversation with a variety of people
- You have motivating energy and a flexible demeanor
- You are responsible and willing to learn new things
- You have experience with MS Office applications - Word, Excel, PowerPoint, as well as Google Office apps like Gmail, Calendar, and Google Docs
- You are punctual - will be needed promptly at 7:30 am, regardless of commuting/traffic situations
WHAT YOU'LL DO
- Greet and direct all visitors in a friendly, professional manner
- Handle day-to-day calendaring and scheduling
- Check-in and print badges for visitors and vendors
- Make sure visitor NDA's are filled out
- Ensure visitors and vendors are picked up in a timely manner
- Facilitate communication between departments
- Coordinate daily lunch deliveries
- Answer phone at the front desk; provide correct information to callers and direct messages appropriately
- Keep front desk area tidy
- Provide employees with admin support as needed, answer any questions they may have or direct them to the appropriate party that can help them
- Provide guests with refreshments
- Support the office/facility team by helping with special tasks and projects as assigned
- Light shipping and receiving duties, including receiving and delivering packages to employees, organizing mail in mail-room
BENEFITS
- Competitive Wages
- Health, Vision, and Dental for Full-Time Employees
- Commuter Benefits Program
- PTO and Flexible Scheduling
- Career Development Opportunities with a Rapidly-Growing Startup
- An Amazing Team-Oriented Culture
** OfficeLuv provides office support to clients throughout the Chicago area. This position will report directly to one of our client's office and will operate without direct supervision from OfficeLuv's management. Candidates should be self-sufficient and independent with their work. Please ensure you are comfortable with this type of assignment before proceeding.